InvoicingTraditional invoicing processes in aviation parts trading and MRO are often slow, error-prone, and fragmented, leading to wasted time, inconsistent documentation, and potential revenue loss. Vista-Suite Enterprise reforms invoice management with a connected, highly efficient workflow designed specifically for the aviation aftermarket. Its intuitive system navigation and convenient header and item clause selections eliminate manual entry inefficiencies. Bulk line item detail editing speeds up invoice creation, while consolidated inventory file access enhances productivity. Invoices support multi-currency transactions with integrated exchange rate updates, tax code entry, and multiple charge types. Advanced inventory handling allows users to mix and match stock types, simplifying complex sales scenarios. Credit memos are easily accomplished, and precise financial reporting is ensured by keeping the original sale intact. Additional features like alternate part selection, line item traceability, INCO terms, and exchange transaction details provide a comprehensive, flexible invoicing solution.
Signals indicate if the invoice is posted or contains hazmat materials. Among the customizable columns displayed is the overall invoice disposition, allowing for quick awareness of progress without the need to open the record.
The expanded portion reveals invoice line items and at-a-glance signals indicating if an item is a hazardous material. Among the customizable columns displayed is the item disposition, allowing for quick awareness of progress without the need to open the record.
Kanban layouts can be a powerful tool for managing invoices due to their visual workflow, making it easy to track each invoice's status and ensuring that nothing gets lost in the process.
Intuitively structured header information and tabbed access to additional customer quote essentials make this the most efficient invoicing workflow in the industry.
At the top is an expanded line item where linked orders are displayed. Below is the transaction summary of totals, followed by a reference to the overall cost and profit margin.
Invoice Activity: A report tracking all invoicing transactions over a period, including issued, paid, and outstanding invoices.
Consignment Report: A summary of parts held on consignment, detailing sales, remaining inventory, and financial settlements between the consignor and consignee.
Invoice Status: A report indicating the current status of invoices, such as pending, paid, overdue, or disputed.
ATA 106: A standardized industry form used to document traceability and quality details of aircraft parts, often accompanying transactions to ensure compliance with aviation regulations.
C of C Form (Certificate of Conformance): A document certifying that a part meets the required specifications and was produced in accordance with industry and regulatory standards.
Pack Slip: A shipping document included with orders, listing the items in a shipment for verification upon receipt.
Invoice Detail Report: A comprehensive breakdown of invoiced transactions, listing parts, services, quantities, unit prices, and total amounts.
Credit Memo: A document issued to adjust or refund a portion of an invoice, often due to returns, pricing adjustments, or billing errors.
Invoice By Consignment Code: A report categorizing invoices based on consignment agreements, helping track sales and payments for consigned inventory.
Invoice Document: The official billing statement sent to customers, specifying the amount due, payment terms, and itemized charges.
Payables Report: A summary of outstanding payments owed to suppliers and vendors, used for managing accounts payable.
Tax Invoice: Used to explicitly detail applicable taxes, such as VAT, GST, or sales tax. It facilitates accurate seller and buyer reporting, particularly for cross-border transactions, tax-exempt sales, and input tax credit claims.
A report tracking all invoicing transactions over a period, including issued, paid, and outstanding invoices.
A summary of parts held on consignment, detailing sales, remaining inventory, and financial settlements between the consignor and consignee.
A report indicating the current status of invoices, such as pending, paid, overdue, or disputed.
A standardized industry form used to document traceability and quality details of aircraft parts, often accompanying transactions to ensure compliance with aviation regulations.
A document certifying that a part meets the required specifications and was produced in accordance with industry and regulatory standards.
A shipping document included with orders, listing the items in a shipment for verification upon receipt.
A comprehensive breakdown of invoiced transactions, listing parts, services, quantities, unit prices, and total amounts.
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